Adopted
October 20, 1958
(as amended through 05/23/06)
WASHINGTON
ELECTRIC COOPERATIVE, INC.
B
Y L A W S
ARTICLE I
Membership
Section 1.
Qualifications and Obligations.
Any natural person, firm, association, corporation,
business trust, partnership, federal agency, state or political subdivision
or agency thereof, or a body politic or other entity may become a member in
the Cooperative at such time as the following criteria have been met:
(a) Paying the
membership or service fees hereinafter specified in Section 2(B);
(b) Using
electric energy or other services, goods or products furnished by the Cooperative
when they are made available through its electric distribution facilities, or
by purchasing and paying the Cooperative for renewable energy certificates or
other environmental attributes associated with the generation of electricity,
pursuant to state statute; and
(c) Executing
an application for membership and agreeing to
comply with and be bound by the Articles of Incorporation of the Cooperative
and these bylaws and any amendments thereto, and such rules and regulations
as may from time to time be adopted by the Board of Directors.
No natural person, firm, association, corporation,
business trust, partnership, federal agency, state or political subdivision
or agency thereof, or a body politic or other entity may own more than one
(1) membership in the Cooperative.
Memberships given to two or more persons in a partnership may be
transferable to the surviving member or members of a partnership in the event
of the death or withdrawal from business of one or more of the partners, and
the membership in the name of the head of a family who dies, may be
transferred to the succeeding head of that family who lives on the premises
and is receiving services from the Cooperative. Otherwise, no membership in the Cooperative
shall be transferable.
Section 2A. Record
of Members.
The
Cooperative shall maintain a record of members at its business office in such form and manner as determined by the Board of Directors.
Section 2B.
Membership, Service Connection and Transfer Fees.
For payment of a membership, service connection or
transfer fee in the amount of twenty dollars ($20.00), a member shall
be eligible to utilize one service connection. A member shall be charged a service fee of
twenty dollars ($20.00) for each additional service connection.
Section 2C.
Joint Membership.
A joint membership held by two or more owners or
occupants using one service connection, subject to their compliance with the
requirements set forth in Section 1 of Article One. The term "member" as used in
these bylaws shall be deemed to include the persons holding a joint
membership and any provisions relating to the rights and liabilities of
membership shall apply equally with respect to the holders of a joint
membership. Without limiting the
generality of the foregoing, the effect of the hereinafter specified actions
by or in respect to the holders of a joint membership shall be as follows:
(a)
In case any membership
is issued jointly, the person whose name appears first in that
membership listing on the record of members,
if present at the meeting of the Cooperative, shall have the voting right of
that membership, if not present, the
name next appearing shall have the voting right;
(b)
A vote by mail
executed by any one of the joint members shall constitute one vote;
(c)
A waiver of notice
signed by any one of the joint members shall constitute a joint waiver;
(d)
Notice to any one of
the joint members shall constitute notice to all;
(e)
Only one of the joint
members may be elected or appointed as an officer or a Director, provided that
the one so chosen meets the qualifications for such office; and
(f) In case of any dispute arising between the holders of a joint membership, the Cooperative shall consider the person whose name appears first in
that membership listing on the record of members as having preferred rights.
Section 2D.
Conversion of Membership.
(a) A membership may be converted to a joint membership
as limited in Section 2C upon the written request of the holder thereof and
the agreement by such holder and proposed joint holders to comply with the
Articles of Incorporation, Bylaws and rules and regulations adopted by the Board of Directors.
(b) Upon the withdrawal, death, cessation of existence or expulsion of any of the holders of a joint
membership, such membership shall be held
solely by the remaining or surviving holder(s); provided, however, that the estate of a deceased member shall not be
released from any debts due the Cooperative. If the person whose name appears first in a
joint membership listing on the record of members withdraws, dies, ceases to
exist or is expelled, the remaining holders shall then be entitled to the
rights of membership in the order in which their names appear in that
membership listing.
Section 3.
Purchase of Electric Energy.
Each member shall, as soon as electric energy shall
be available, purchase from the Cooperative all electric energy which is
purchased for use on the premises specified in their application for
membership, and shall pay therefor as billed at rates which shall from time
to time be fixed by the Board of Directors, provided, however, that the Board of Directors may limit the amount of electric energy which the
Cooperative shall be required to furnish to any one member.
Production of electric energy on such premises, regardless
of the source thereof, by means of facilities which are connected to the
Cooperative's facilities, and all associated use of electric energy, shall be
subject to regulations as shall from time to time be fixed by the Board of Directors.
It is expressly understood that amounts paid for
electric energy and renewable energy certificates or other environmental
attributes associated with the generation of electricity in excess of the
cost of service are furnished by the members as capital and each member shall
be credited with the capital so furnished as provided in these bylaws.
Each member receiving electric energy shall pay to
the Cooperative such minimum amount per month regardless of the electric
energy consumed, as shall be fixed by the Board of Directors from time to time, and subject to the approval of
the Public Service Board. Each member
shall also pay all amounts owed by that member to the Cooperative as and when
the same shall become due and payable.
By
signing the application for membership, the member:
1) specifically authorizes and consents to the
placement of a lien on their real property if they fail to pay all amounts
owed the Cooperative when the same shall become due after the member ceases
to purchase electric energy; and
2) authorizes the Cooperative to
charge costs of collection, attorney’s fees, and reasonable interest on
the unpaid amount.
These
provisions are intended to reduce losses to the Cooperative from
uncollectible amounts owed by former members.
Section 4. Property Interest of Members.
Members shall have no individual or separate
interest in the property or assets of the Cooperative, except that upon
dissolution, the property and assets of the Cooperative remaining after all
debts and liabilities of the Cooperative are paid, including Capital Credits
as provided by Article X hereinafter set forth, shall be distributed among
the members and former members in proportion to the patronage of the
respective members and former members during the seven years next
preceding the date of the filing of the certificate of dissolution.
Section 5. Termination of Membership.
Any member may withdraw from membership compliance
with such uniform terms and conditions as the Board of Directors may prescribe.
The Board of
Directors of the
Cooperative may, by the affirmative vote of not less than two-thirds of all
Directors, expel any member who shall have refused or failed to comply with
any of the provisions of the Articles of Incorporation, Bylaws or rules or
regulations adopted by the Board of Directors, but only if such members shall have been given written notice by the
Secretary of the Cooperative that such refusal or failure make him or her
liable to expulsion and such refusal or failure shall have continued for at
least ten days after such notice was given.
Any expelled member may be reinstated by vote of the Board of Directors or by vote of the members at any annual or special
meeting duly warned.
Upon withdrawal, death, cessation of existence or
expulsion of a member, the membership of such member shall thereupon
terminate. Membership shall terminate
30 days from the date that a member ceases to use electric energy or other
services, goods or products furnished by the Cooperative when they are made
available through its electric distribution facilities, or one year from the
date a member ceases to purchase and pay for renewable energy certificates or
other environmental attributes associated with the generation of electricity. Termination of membership in any manner
shall operate as a release of all rights, title and interest of the members
in the property and assets of the Cooperative, except as otherwise provided
in Section 4 above.
Section 6.
Members' Liability.
A member shall not be liable or responsible for
debts of the Cooperative, and the property of the members shall not be
subject to attachment or execution thereof.
ARTICLE II
Meetings of Members
Section 1.
Annual Meeting.
The annual meeting of the members shall be held in
May of each year at a time and place to be designated by the Board of Directors. Should the
Directors fail to set the time and place for the call of the annual meeting
in May, thereafter one percent of the membership shall be authorized to issue
a call for an annual meeting designating the time and place where the meeting
shall be held.
Section 2.
Special Meetings.
Special meetings of the members may be called by the
President of the Board
of Directors, by a
majority of the Board
of Directors, by
three (3) Directors acting at a regular or special Board of Directors meeting, or upon written request signed by at least
ten (10) percent of all members, and it shall thereupon be the duty of the
Secretary to cause notice of such meeting to be given as hereinafter provided. A request for a special meeting must
specify any matters which are proposed to be decided by a vote of the
members. The Secretary may not refuse
to call such a meeting; however, the Board of Directors may refuse to submit to a vote any matter which it believes
the members do not have authority to decide, according to law, the Articles
of Incorporation of the Cooperative, or these Bylaws. Special meetings of the members may be held
at any place within the County of Washington, in the State of Vermont,
or other designated place, specified in the notice of the special meeting.
Section 3.
Notice of Members' Meetings.
Written or printed notice stating the place, day and
hour of the meeting, and in case of a special meeting, the purpose or
purposes for which the meeting is called, shall be delivered not less than
fifteen (15) nor more than twenty-five (25) days before the date of the
meeting, either personally or by mail, by or at the direction of the
Secretary, or by the persons calling the meeting to each member. If mailed, such notice shall be deemed to
be delivered when deposited in the United States mail, addressed to the member at his or her address
as it appears on the records of the Cooperative, with postage thereon
prepaid. The failure of any member to
receive notice of an annual or special meeting of the members, shall not
invalidate any action which may be taken by the members at any such meeting.
Section 4. Quorum.
As long as the total number of members does not
exceed one thousand (1,000) at least fifteen percentum (15%) of the total
number, present in person, or represented by mailed ballot, shall constitute
a quorum for the transaction of business at all meetings of the members,
provided at least five percentum (5%) of the total number of members are
present in person. In case the total
number of members shall exceed one thousand (1,000), then at least one
hundred fifty (150) of the members present in person, or represented by
mailed ballot shall constitute a quorum for the transaction of business at
all meetings of the members. If less
than a quorum is present at any meeting, a majority of those present in
person or represented by mailed ballot, may adjourn the meeting from time to
time without further notice, but no business may validly be enacted at any
meeting without the presence of a quorum.
In case of a joint membership, the presence at a meeting of more than
one member of the joint membership, shall be regarded as the presence of one
member.
Section 5. Voting
Each membership shall be entitled to only one
vote. All questions shall be decided
by a vote of a majority of the members voting thereon in person or by mailed
ballot, except as otherwise provided by law, the Articles of Incorporation or
these Bylaws. These ballots shall be
prepared and counted in accordance with a Policy Bulletin on ballots
established by the Board
of Directors.
Section 6.
Voting by Mail.
At any regular or special meeting of members, a
member may vote by mail. There shall
be no voting by proxy.
A vote-by-mail ballot and a stamped, self-addressed
envelope marked "Official Ballot" will be forwarded to each member
at the same time that notice of the meeting is mailed. Each member who elects to use the vote-by-mail
ballot may vote the same under procedures as herein prescribed:
(a)
No vote by mail shall
be valid unless received no later than 3:00 p.m. on the day before the
scheduled day of the regular or special meeting at which it is to be voted;
(b)
No vote by mail shall
be valid unless the ballot shall designate the date and time of the
particular meeting at which it is to be voted. A vote by mail shall be valid at the
meeting so designated or any adjournment of such meeting;
(c)
A vote-by-mail ballot
of a corporate or municipal member may be signed by such person as the
governing body of the corporation, or municipality may designate. Proof of such designation in the form of a
copy of the appropriate corporate resolution, excerpt from the minutes of the
Board of Selectmen's meeting, or other proof of designation shall be supplied
with a municipal or corporate member's ballot;
(d)
A member may not
assign his or her vote by mail;
(e)
A vote-by-mail ballot
shall be returned in the envelope supplied by the Washington Electric
Cooperative, Inc. as set forth in paragraph two of this bylaw.
(f)
The instructions
accompanying the vote-by-mail ballot shall govern the validity of the
ballots.
Section 7.
Order of Business.
The order of business at the annual meeting of the
members, and so far as possible at all meetings of the members, shall be
essentially as follows:
1.
Report as to members
present in person and members represented by mailed ballot in order to
determine whether a quorum exists.
2.
Reading of the notice of the meeting and proof of the due
publication or mailing thereof, or the waiver or waivers of notice of the
meeting, as the case may be.
3.
Reading of unapproved
minutes of previous meeting of the members, and the taking of necessary
action thereof.
4.
Presentation and
consideration of, and acting upon, reports of officers, Directors, and
committees.
5.
Election of Directors.
6.
Unfinished business.
7.
New Business.
8.
Adjournment.
Section 8.
Amendment of Bylaws.
The proposed amendment shall be presented to a
meeting of the members, the notice of which shall set forth or have attached
thereto the proposed amendment. The
proposed amendment shall be effective upon approval by the affirmative vote
of not less than a majority of those members voting thereon at such meeting.
An amendment may be proposed by the Directors or by
a petition of not less than fifty (50) members; said petition to be filed
with the Cooperative Office on or before the tenth of February preceding the
Annual Meeting.
ARTICLE III
Directors
Section 1. General Powers and Tenure.
The business and affairs of the Cooperative shall be
managed by a Board of nine (9) Directors.
At each annual meeting of the members, or
adjournment thereof, three Directors shall be elected to serve a term of
three years and until their successors shall have been elected and shall have
qualified.
The Board of Directors shall exercise all of the powers of the Cooperative, except such as are
by law or by the Articles of Incorporation of the Cooperative, or by these
bylaws, conferred upon or reserved to the members.
Section 2.
Qualifications.
No person shall be eligible to become a Director, or
to hold any position of trust in the Cooperative who:
(a)
is not a member of the
Cooperative in good standing for at least six months;
(b) is not a resident of the State of Vermont;
(c) is an employee of the Cooperative; or
(d) is an employee, officer or director of, or has a
direct, material interest in any retail or wholesale electric utility within
the state of Vermont or any entity selling electric energy or supplies to the
Cooperative, except a cooperative formed under Section 3043 of Title 30,
Vermont Statutes Annotated; any entity formed pursuant to Chapter 83, Title
30, Vermont Statutes Annotated; and the Vermont Public Power Supply Authority
formed under Chapter 84, Title 30, Vermont Statutes Annotated; provided that
nothing contained herein shall disqualify persons generating electric energy
on their own premises and selling capacity or energy to the Cooperative
through interconnection with Cooperative facilities.
The Board of Directors shall forthwith remove from office any person holding such office in
contravention of the foregoing provisions.
Section 3.
Vacancies.
Except for vacancies caused by the removal of
Directors as set forth in 3B, vacancies occurring in the Board of Directors shall be filled by a majority vote of the remaining
Directors, and Directors thus elected shall serve until the next annual
meeting of the members, or until their successors shall have been elected by
the members at the next annual meeting, or at any duly called special meeting
held prior thereto, and until their successors shall have qualified.
Section 3A.
Candidates.
It is the policy of Washington Electric Cooperative,
Inc. that members shall be encouraged to enter their candidacy for the
position of Director and shall become candidates upon submission of a
petition supporting their candidacy signed by not less than twenty-five (25)
members, not less than sixty (60) days prior to the meeting.
It shall be the duty of the Board of Directors to select a process whereby they appoint not less
than 90 days before the notice of any meeting of the members at which
Directors are to be elected, a committee on candidates consisting of not less
than seven (7) nor more than eleven (11) members who shall be selected so as
to give equitable representation on the Committee to the geographical areas
served or to be served by the Cooperative.
No officer nor member of the Board of Directors shall be appointed a member of such Committee. Neither shall any member of the Board of Directors whose term is expiring in a given year participate
in any decisions concerning the Committee on Candidates or the election
process, whether or not that Director is seeking re-election.
The function of the Committee on Candidates shall
be:
(1) to make certain there is at least one candidate for
each Director position, whether by petition or otherwise, with a goal of
multiple candidates (if there are too few candidates, the Committee has the
obligation to recruit more);
(2) to ensure that the candidate petitions contain the
proper number of verified signatures;
(3) to
ensure that all candidates meet the qualifications for Director set forth in
Article III, Section 2, of these bylaws; and
(4) to
ensure that all candidates have received information as to the
responsibilities and time commitments associated with the position of
Director.
The Committee shall prepare and post at the
principal office of the Cooperative at least forty-five (45) days prior to
the meeting, the list of all candidates for the position of Director. The Clerk shall mail with the notice of the
meeting a statement of the number of Directors to be elected with a list of
the candidates accompanied by brief statements by the candidates.
Section 3B.
Removal of Directors and Officers.
A Director or Directors may be removed for
cause. Any member may bring
allegations of cause against a Director by filing them in writing with the
Secretary, together with a petition signed by ten percent (10%) of the
members, requesting the removal of the Director in question. Cause shall be defined as violation of law
relating to the operation of the Cooperative, violation of these bylaws,
gross negligence or malfeasance.
The Director against whom such allegations of cause
have been brought shall be informed by the Secretary in writing of the
allegations at least fifteen (15) days prior to a special meeting of the
members to hear such allegations (hearing) and shall have an opportunity at
the hearing to be heard in person or by counsel, and to present evidence; and
the person or persons bringing the allegations shall have the same
opportunity.
Unless the Board determines following the hearing,
that the allegations, even if true, do not constitute cause as defined above,
the requested removal shall be voted upon at the next regular or special
meeting of the members. The Secretary
shall cause to be mailed to each member the notice of the meeting of the
members at which the requested removal will be voted upon, along with a
written summary of the testimony presented at the hearing and a statement
that a copy of the full record of the hearing is available for inspection at
the Cooperative office.
Vacancies created by the removal of a Director or
Directors shall be filled by a majority vote of the remaining Directors. Directors thus elected serve until the next
annual meeting of the members, or until their successors shall have been
elected by the members at the next annual meeting, or at any duly called
special meeting held prior thereto, and until their successors shall have
qualified.
Section 4.
Compensation.
The Directors, as such, shall not receive any salary
for their services but by resolution of the Board of Directors, a fixed sum and expenses, if any, may be allowed
for attendance at each meeting of the Board of Directors, or a committee thereof, or other customary
activities necessary to carry out the duties of a Director. Except in emergencies, no Director shall
receive compensation for serving the Cooperative in any other capacity, nor
shall any close relative of a Director receive compensation unless such
compensation shall be specifically authorized by a unanimous vote of the Board of Directors.
Section 5.
Rules and Regulations.
The Board of Directors shall have power to make and adopt such rules and regulations, not
inconsistent with law, the Articles of Incorporation of the Cooperative, or
these Bylaws, as it may deem advisable for the management, administration and
regulation of the business and affairs of the Cooperative.
Section 6.
Accounting System and Reports.
The Board of Directors shall cause to be established and maintained a complete accounting
system which, among other things, subject to applicable laws and rules and
regulations of any regulatory body, shall conform to such accounting system
as may from time to time be designated by the Administrator of the Rural
Utilities Service of the United States Department of Agriculture or any
successor federal agency. All accounts
of the Cooperative shall be examined by a committee of the Board of Directors which shall render reports to the Board of Directors at least four (4) times a year at regular meetings
of the Board of
Directors.
The Board of Directors shall also, after the close of each fiscal year, cause to be made a
full and complete audit of accounts, books, and financial condition of the
Cooperative as of the end of such fiscal year by an independent certified
public accounting firm. Such audit
reports shall be submitted to the members at the following annual meeting.
Section 7.
Change in Rates.
All rates and tariffs shall be filed with the Public
Service Board as required by law.
Section 8.
Fiscal Year.
The fiscal year of the Cooperative shall be
established by the Board
of Directors.
ARTICLE IV
Meetings of the Directors
Section 1.
Regular Meetings.
A regular meeting of the Board of Directors shall be held without notice, other than this
bylaw, at the principal office of the Cooperative at 7 o'clock in the evening on the first business day
immediately following the date of the annual meeting of the members. A regular meeting of the Board of Directors shall also be held monthly at such time and place
as the Board of
Directors may provide
by resolution fixing the time and place thereof if approved by a majority of
the Board.
Section 2.
Special Meetings.
Special meetings of the Board of Directors may be called by the President or any three (3)
Directors. The person or persons
authorized to call special meetings of the Board of Directors may fix the time and place for the holding of any
special meeting of the Board
of Directors called
by them.
Section 3.
Notice.
Notice of the time, place and purpose of any special
meeting of the Board of
Directors shall be
given at least five (5) days previous thereto, by written notice, delivered
personally or mailed, to each Director at his or her last known address. If mailed, such notice shall be deemed to
be delivered when deposited in the United States mail so addressed, with postage thereon
prepaid. The attendance of a Director
at any meeting shall constitute a waiver of notice of such meeting, except in
case a Director shall attend a meeting for the express purpose of objecting
to the transaction of any business because the meeting shall not have been
called or convened.
Section 4.
Quorum.
A majority of the Board of Directors shall constitute a quorum for the transaction of
business at any meeting of the Board of Directors, provided, that if less than a majority of the Directors are present at
said meeting, a majority of the Directors present may adjourn the meeting
from time to time without further notice.
Section 5.
Manner of Acting.
The act of the majority of the Directors present at
a meeting at which a quorum is present shall be the act of the Board of Directors.